In the world of supply chain management, there tends to be a little confusion where terms like procurement and sourcing are concerned. The terms are related and sometimes used interchangeably, but they each refer to very distinct functions critical to an organization’s operations. Let’s explore the difference between procurement and sourcing.
Procurement vs Sourcing: What is Procurement?
The Art of Acquiring
Procurement, at its core, is the process of acquiring goods and services for an organization. It’s the strategic function responsible for selecting suppliers, negotiating contracts, and managing the purchasing process from start to finish.
Think of procurement as the broader umbrella encompassing various stages—from identifying needs to executing the purchase. It involves planning, budgeting, vendor selection, purchase order creation, receipt of goods or services, and ultimately, payment processing.
Procurement vs Sourcing: What is Sourcing?
The Search for Optimal Suppliers
Sourcing, on the other hand, is a specific aspect within the procurement spectrum. It’s the art of finding, evaluating, and selecting suppliers or vendors to fulfill specific requirements or needs.
Sourcing focuses on identifying potential suppliers, evaluating their capabilities, negotiating contracts, and ensuring the best possible terms and conditions for the goods or services required. It’s about building relationships, vetting options, and selecting the most suitable suppliers to meet the organization’s needs.
Procurement vs Sourcing: 4 Key Differences
To explain further, here are four key differences between procurement and sourcing:
1. Scope
- Procurement: The scope of procurement extends beyond sourcing to include the entire end-to-end process of acquiring goods and services. Procurement encompasses all the activities before, during, and after purchasing.
- Sourcing: Sourcing specifically deals with the selection and management of suppliers.
2. Focus
- Procurement: Procurement focuses on the overall acquisition process and its alignment with organizational goals. The primary objective of procurement is to ensure that the organization obtains the right goods and services at the right cost, from the right suppliers, and at the right time.
- Sourcing: Sourcing focuses specifically on identifying and managing suppliers to meet specific requirements. Sourcing aims to create and maintain strong relationships with suppliers.
3. Activities
- Procurement: Procurement includes activities such as strategic planning, contract negotiation, order placement, and contract management.
- Sourcing: Sourcing is a specific activity within procurement, focused on supplier identification, evaluation, and selection. Sourcing supports procurement by establishing supply chains for procurement teams to utilize
4. Timeframe
- Procurement: Procurement is a long-term and ongoing process that involves strategic planning for the organization’s overall needs. It considers the entire lifecycle of the required goods or services.
- Sourcing: Sourcing is more focused on the initial stages of the procurement process. In some organizations, sourcing is an ongoing process; in most, sourcing is typically a more short-term, project-oriented activity focused on finding and selecting suppliers for specific goods or services.
Comparison Chart
For a summary of the differences between procurement and sourcing, refer to the following comparison chart:
| Procurement | Sourcing |
| An end-to-end process encompassing all the activities before, during, and after purchasing | Part of the procurement process; takes place before a purchase is made or when an issue arises during the procurement process |
| Focuses on what supplies are needed | Focuses on who makes supplies possible |
| Procures goods and services for the organization | Finds, vets, and contracts suppliers |
| Leverages supply chains to ensure supply as needed | Builds and manages supply chains |
| Utilizes vendor relations to acquire goods | Focuses on developing vendor relationships |
| Primarily concerned with leveraging established supply chains | Builds alternatives for resilience |
Synergy Between the Two
Procurement and sourcing are interdependent, with each playing a crucial role in optimizing the supply chain. Sourcing informs procurement decisions by identifying the best suppliers, while procurement implements sourcing strategies to execute successful acquisitions. A robust sourcing strategy feeds into an efficient procurement process, ensuring that the goods and services acquired align with the organization’s objectives while optimizing cost, quality, and supplier relationships.
Engaged in Complex Procurement?
Current SCM is a cloud-based software that streamlines the process of project-based procurement & materials management and drives collaboration among project stakeholders. The term “project” can be defined as a construction project or a manufacturing project, or it can simply represent the way a business organizes their procurement (e.g., by project, program, product, client, division, business unit, region).
Current SCM offers a unique platform to manage the end-to-end process of project-driven supply chain management, including support for the planning, procurement, and management of both materials and services. Current SCM includes a robust set of project-based toolsets, including Project Planning, Material Planning, Service Planning, Vendor Document Requirements Management, Requisition Management, Bid Management, Purchase Order Management, Service Order Management, Material & Document Tracking, Inspection Management, Vendor Invoice Matching, Project Inventory Management, Project Asset Management, and more!
And Current SCM excels in accommodating diverse project requirements with unrivaled flexibility & control, including project-specific User access & permissions, cost structures, business rules, approved vendors, workflows, terms, reports, and much, much more!
If you engage in any of Project Procurement, Technical Procurement, Direct Procurement, or Third Party Procurement, Current SCM will optimize your procurement & materials management workflow. If you engage in all four, Current SCM will revolutionize the way you do business.
Contact the team at Current SCM today to learn more!
